Calendar instructions

Weekly meetings calendar

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Using the MOLLER experiment weekly meetings calendar

The calendar is available for everyone to view it. Leaders of working groups who are organizing meetings should add their regularly scheduled meetings to the calendar. In addition, there will be some project related meetings that appear. If you would like to synchronize your calendar to it, there are instructions below to do that in Google and Outlook.

Syncing to a calendar

• Sync to a Google calendar
  1. Go to your calendar in a web browser
  2. Click the "+" next to "Other calendars"
  3. Click on "From URL"
  4. Enter the url: https://calendar.google.com/calendar/embed?src=ddgka799t6vo0sn1mmimmljjcc%40group.calendar.google.com

• Sync to an Outlook calendar
  1. Log in to O365 on the website (not MS Office on MAC, but through a web browser)
  2. Go to calendar
  3. On left there is an “add calendar” button
     • Use ‘Subscribe from web”
     • Use “Secret link” : https://calendar.google.com/calendar/ical/ddgka799t6vo0sn1mmimmljjcc%40group.calendar.google.com/private-9cfae0fc0a2cbc7d8168d55f682650c6/basic.ics
     • Select name (MOLLER meetings) and color for this calendar
     • Under “Add to” select “My Calendars”
     • Import
  4. Restart MS Office application on MAC and MOLLER Meetings (or whatever name one selects in step 3) appears in list of calendars
  5. Select it to get it to display

Adding a meeting

For leaders of working groups:

• Add a Google calendar event to the weekly meetings calendar
  1. Add your event to your google calendar
  2. Set all the properties (date/time, repeat frequency, teleconference link)
  3. In the right of the event page, add the guest: ddgka799t6vo0sn1mmimmljjcc@group.calendar.google.com
  4. The event should appear in the MOLLER weekly meetings calendar

• Add an Outlook event to the weekly meetings calendar
  1. Add your event to your Outlook calendar
  2. Set all the properties (date/time, repeat frequency, teleconference link)
  3. In the Outlook app, open your event
  4. Click on the forward arrow in the upper left
  5. Click on "Forward as icalendar" to moller.experiment@gmail.com and cc the admin Juliette Mammei
  6. The calendar admin has to then accept the invite and copy it to MOLLER meetings calendar so it is visible to everyone

For more info, contact Juliette Mammei